HROnline UMS: Empowering People, Simplifying Work

Every successful organization is built on its people — and at Universiti Malaysia Sabah (UMS), managing those people efficiently matters. To support that mission, UMS has developed HROnline, a complete digital solution for staff management, performance, payroll, and career development — all in one secure platform.

Accessible anytime, anywhere, HROnline is more than a database. It’s your personal HR assistant, built to simplify daily administrative tasks, improve communication, and empower every staff member to manage their professional journey independently.

Personal Profile & Staff Information

HROnline gives every UMS staff member full access to their personal and employment records — ensuring accuracy, transparency, and control over their own data. Update personal information such as address, phone number, and banking details. Upload profile photos or supporting documents securely. Monitor employment details like position, contract status, and grade. No more paperwork — everything is digital, accessible, and synced with the HR department’s system.

Payroll & Benefits Management

Gone are the days of waiting for printed slips or manual updates. With HROnline, staff can view and manage payroll-related information instantly. View monthly payslips online anytime.

Submit applications for bank detail changes, tax updates, or deduction adjustments. Access information about staff benefits, including leave entitlements, allowances, and insurance coverage. All payroll records are encrypted, ensuring data privacy and security while providing convenience to every employee.

Leave & Attendance

Apply for leave, check balances, and track approvals — all through the same platform. Apply for annual, medical, or special leave online. Supervisors can review and approve leave applications digitally. Track attendance history, leave statistics, and available balance at a glance. HROnline’s automation helps reduce processing time while maintaining accurate attendance records for all departments.

Performance & Career Development

Your career growth at UMS starts here. HROnline provides digital access to tools that help staff monitor and enhance their performance over time.

Complete performance evaluation forms online. Access career development plans, including available courses and training programs. View performance analytics to support promotion and role review decisions. With these tools, staff and supervisors can work together to build a stronger, more motivated workforce.

Communication & Notifications

Stay informed without endless emails or memos. HROnline keeps everyone connected with automated notifications and announcements. Receive instant alerts on form deadlines, approvals, and policy updates. Participate in departmental communications and HR announcements directly in the system. Access complete activity logs and audit trails for accountability and transparency.

Reports & Analytics

For administrators and HR officers, HROnline offers insightful analytics and reporting capabilities. Generate reports on leave statistics, payroll summaries, or staff movements. Identify HR trends with dashboard visualizations — from attendance issues to unusual payroll activity. Support better policy-making through data-driven insights on staff welfare and performance.

Access & Security

Security and confidentiality are top priorities. HROnline ensures all staff data remains safe within UMS’s digital infrastructure. Protected by login authentication (staff ID & password).

Role-based access control for staff, supervisors, and HR officers. Advanced data encryption to secure personal and financial information.

Access HROnline UMS

Experience a smarter, paperless, and more transparent HR management system. Login to HROnline UMS today at 👉 https://registrar.ums.edu.my With HROnline, managing your career at UMS has never been this easy — because your growth matters as much as your work.